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Secretaría Académica - Pregrado

  • Servicios Académicos
  • Información de interés general

Excused Absence

For any undergraduate student at the School of Administration who wants to have an absence excused.

Note: Requests to have an absence excused must be submitted within five (5) working days of the last day of the absence. The request must demonstrate a just cause for the absence, as stipulated by the Undergraduate Academic Policy (Art. 53 al 55).

► Steps:
a. Submit your request via the Virtual Services application, attach documentation explaining the absence, and await confirmation that your application has been approved, which will be sent via university email within five (5) working days of submission of the request.
b. If your request is approved, the Undergraduate Academic Secretary will directly notify your professor that the absence in question has been excused.
c. You must ask your professor to allow you to complete either the activity carried out during your absence or an equivalent project and, if you have reached or exceeded the amount of class time you are allowed to miss because of this absence, you may request that it not be counted, as stipulated by the Undergraduate Academic Policy (Art. 53).
d. This process does NOT authorize a make-up exam.

Note:
1. You may be asked to provide a hard copy of the supporting documentation for this request.
2. The supporting documentation must clearly provide contact information for the organization or person issuing it.
3. You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

This is an exam that a full-time student may take on a date other than the exam’s originally scheduled date. Approval for this exam is granted when just cause is provided. All make-up exams incur a fee.

Note: A request to take a make-up exam must be submitted within five (5) working days of the last day of the absence. The request must demonstrate a just cause for the absence, as stipulated by the Undergraduate Academic Policy (Art. 55 and 64 to 67, and 141).

► Steps:

a. Submit your request via theVirtual Services application, attach documentation explaining the absence, and await confirmation that your application has been approved, which will be sent via university email within five (5) working days of submission of the request.
b. If the make-up exam is approved, pay the processing fee (online or at the university cashier’s office) and attach the receipt to the application.
c. Once proof of payment has been received and validated, the Academic Secretary will notify the professor of the class that your make-up exam has been approved.
d. You must ask your professor to hold the approved make-up exam within ten (10) working days of approval of the make-up exam.

Note:
1. You may be asked to provide a hard copy of the supporting documentation for this request.
2. The supporting documentation must clearly provide contact information for the organization or person issuing it.
3. You must keep in mind how many days you have left to submit your request, make your payment, and have the professor hold the make-up exam, because once the terms of this request expire, you are no longer entitled to a make-up exam.
4. You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

Class Registration and Withdrawal

See instructions and updated information on the class registration process for undergraduate students on the Academic Records and Registration (Registro y Control Académico) page. You can also check dates, class catalogues, appointments, and your username and password for class registration.
Take a look at the Class Registration Manual as well.

For any student currently enrolled in undergraduate programs at the School of Administration who wants to withdraw from one or more classes in the ongoing academic period.

Note:
To submit your request, first see the stipulations of the Undergraduate Academic Policy (Art. 109 to 111) regarding withdrawal from classes or courses of study. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.  Fees will not be refunded under any circumstances.

► Steps:
a. Submit your request via the Virtual Services application by the deadlines established by the Academic Calendar and await confirmation of your request, which will be sent via university email within five (5) working days of submission of the request.
b. If your request is approved, confirm your schedule of classes WITHOUT the class you have withdrawn from within three (3) working days of receiving confirmation.

Note:
1. You must keep the academic calendar and financial policies in mind if withdrawing from a class makes you eligible for a refund.
2. You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

Transfer of Credits, Class Recognition, and Credit By Examination

For any student who wants credits from one or more classes that they have completed and passed, either from a Universidad del Rosario program or from other institution of higher education, to be applied to their transcript.

Note: To submit your request, first see the stipulations of the Undergraduate Academic Policy (Art. 82 to 85 and 90 to 93) regarding credit transfers. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.

► Steps:
a. Submit your request via Virtual Services.
b. Specify the programs to which the credit transfer will apply.
c. Consult the credit transfer tables and record the classes and grades earned:

TRANSFER OF CREDITS FOR NEW DEGREE REQUIREMENTS (2020 Curriculum Reform)

Transferring credits between Business Administration (AE03) and Logistics and Production Administration (PL04)
Transferring credits between Business Administration (AE03) and Marketing and Digital Business (MN01)
Transferring credits between Business Administration (AE03) and International Business Administration (NI03)
Transferring credits between Logistics and Production Administration (PL04) and Marketing and Digital Business (MN01)
Credit transfers between International Business Administration (NI03) and Logistics and Production Administration (PL04)
Transferring credits between International Business Administration (NI03) and Marketing and Digital Business (MN01)
 
Transferring credits between the Business Administration and International Business Administration programs

from Business Administration to International Business Administration
from International Business Administration to Business Administration  

Transferring credits in the Logistics and Production Administration program - New Degree Requirements (PL03)

•  Logistics and Production Administration / Business Administration
•  Business Administration / Logistics and Production Administration
• Logistics and Production Administration / International Business Administration
• International Business Administration / Logistics and Production Administration

Transferring credits in the Logistics and Production Administration program - Old Degree Requirements (PL02)

• Logistics and Production Administration / Business Administration
•  Business Administration / Logistics and Production Administration
• Logistics and Production Administration / International Business Administration
• International Business Administration / Logistics and Production Administration

d. To apply credits from classes at other institutions to your transcript, attach the syllabi of the classes in question to the application so they can be evaluated for approval. The program head will inform the Academic Secretary of the grade earned and the class credits to be applied to your transcript.
e. Check your university email, where the response to your request will be sent within fifteen (15) working days of submission of the request.
f. If your request is approved, confirm that the credits have been transferred by checking your grades on the Academic Records and Registration (Registro y Control Académico) page.
g. Remember that if different classes have the same name and code number, you must request recognition of those classes on your transcript.

Note:
You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

For any student who wants one or more classes that they have completed and passed, either from a Universidad del Rosario program or from other institution of higher education, to be recognized on their transcript.

Note: To submit your request, first see the stipulations of the Undergraduate Academic Policy (Art. 88 to 93) regarding recognition of classes. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.

► Steps:
a. Submit your request via Virtual Services.
b. Check your university email, where the response to your request will be sent within fifteen (15) working days of submission of the request.
c. If your request is approved, confirm that the class has been recognized on your transcript by checking your grades on the Academic Records and Registration (Registro y Control Académico) page.
 

For any student who wants to receive credit by examination for one or more classes. The fundamental goal of this exam is to test the student’s knowledge of a course’s expected learning outcomes.

Note: To submit your request, first see the stipulations under Title V regarding transfer of credits, recognition of classes, and credit by examination, specifically Chapter 2 on credit by examination, here. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.

► Steps:
a. Submit your request via Virtual Services.
b. Specify the program under which the examination will be held.
c. Check your university email, where the Academic Secretary will inform you of the date, time, place, and professor with whom the exam will be held.
d. Check your university email, where your grade will be sent.
e. If you pass the examination with a grade equal to or higher than 4.0, you must confirm that it has been reflected on your transcript within three (3) working days by checking your grades via the Academic Records and Registration (Registro y Control Académico) page.

Suspending Enrollment or Extending an Enrollment Suspension

For any student who wants to temporarily suspend their enrollment in undergraduate programs at the School of Administration. Enrollment suspensions may be processed for up to two consecutive academic periods, but a request must be submitted for each individual academic period.

Note: To submit your request, first see the stipulations of the Undergraduate Academic Policy (Art. 26 to 33) regarding enrollment suspensions. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.  New students must suspend their enrollment via the Office of Admissions.

► Steps:
a. Submit your request via the Virtual Services application by the deadlines established by the Academic Calendar and await confirmation of your request, which will be sent via university email within five (5) working days of submission of the request.
b. If your enrollment suspension is approved, you should keep the conditions of this suspension into account and apply for re-enrollment at the appropriate time.

Note: You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

For any student whose enrollment is currently suspended and who wants re-enroll for the upcoming academic period or postpone a previously approved enrollment suspension.

Note: To submit your request, first see the stipulations of the Undergraduate Academic Policy (Art. 32 and 33) regarding suspension of student enrollment. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.

► Steps:
a. Submit your request via the Virtual Services application by the deadlines established by the Academic Calendar and await confirmation of your request, which will be sent via university email within five (5) working days of submission of the request.
b. If your re-enrollment request is approved, be on the lookout for the tuition bill for the upcoming academic period and make the corresponding payment in a timely manner.

Note: You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

Tuition Refunds

For any student authorized by the Undergraduate Academic Secretary to receive a refund of their tuition fee on one of the grounds of: cancelation of classes, enrollment suspension, registration for fewer credits (ex. final semester students and language requirement), international or NON-compensated internships, or other circumstances provided for in the Undergraduate Academic Policy.

Note: Keep in mind that tuition refunds must be preceded by their respective administrative processes, depending on the grounds for the tuition refund, and must receive prior approval from the Undergraduate Academic Secretary. See the information on additional grounds for a tuition refund and other requirements at Financial Aid.

► Steps:
a. Submit your request via the Virtual Services application by the established deadline, depending on the grounds for the tuition refund.
b. If your request is approved, the refund will be processed withing fifteen (15) working days of the date of submission.

See Frequently Asked Questions about tuition refund requests here.

Note: You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

Academic Council

The Academic Council advises the Dean on the academic development of School programs. The Academic Council responds solely to academic requests, and financial requests will not receive a response.

► Steps:
a. Submit your request via the Virtual Services application.
b. Draft a letter to the Academic Council explaining your case and attach it to your request on the dates specified on the Academic Council Calendar, along with the documentation that you believe provides justification or support for the request.
c. Check your university email, where information on the status of your request will be sent.

Transcript Copies

For any alumnus who wants a copy of their final transcript. All transcript copies incur a fee.

Note: Duplicate diplomas are only issued if the diploma is lost or damaged. If a request is submitted because the original document has been lost, the corresponding claim must be provided. If a request is submitted because the original document has been damaged, the original copy must be submitted.

► Steps:
a. Go to CASA UR (the UR Student Services Center) and submit proof of payment.

Note: You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

For any alumnus who wants a copy of their final diploma. All duplicate diplomas incur a fee.

Note: Duplicate diplomas are only issued if the diploma is lost or damaged. If a request is submitted because the original document has been lost, the corresponding claim must be provided. If a request is submitted because the original document has been damaged, the original copy must be submitted.

► Steps:
a. Go to CASA UR (the UR Student Services Center) and submit proof of payment.
b. If a request is submitted because the diploma has been lost, attach the corresponding claim to your email. If a request is submitted because the diploma has been damaged, you must send the original diploma to the Undergraduate Academic Secretary’s Office in order to initiate the request.
c. Pick up the requested duplicate at CASA UR (the UR Student Services Center) fifteen (15) working days after submitting your request.

Note: You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

To request certifications, access the application for academic and financial certifications online. Printed certifications will incur a fee.
Certifications produced via SIAR (the UR Academic Information System) are issued automatically. If you need certifications other than those already available, you must submit a request via CASA UR (the UR Student Services Center).

► Steps:
a. Submit your request via the Virtual Services application, paying the fee for the corresponding process.
b. If you are requesting a certification in hard copy, don’t forget to pick it up at CASA UR three (3) working days after submitting your request. Students in the fixed system (pre-2000 degree requirements) may pick up the requested certification five (5) working days after submitting their request.

Note: You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

Credit By Examination

The Credit by Examination test is a written exam whose fundamental goal is to test the student’s knowledge of a course’s expected learning outcomes. More information is provided in Academic Policy articles 86 and 87. Requests for a Credit By Examination test must be submitted to the Undergraduate Academic Secretary of the School of Administration, who will review the request, respond, and initiate the process if the request is approved. According to Academic Council Decree no. 224, students may NOT receive credit by examination for the following classes:

Strategy 1
Strategy 2
Scenario-Based Strategic Planning
Management simulation
Production Management 1
Production Management 2
Degree Project Seminar
Degree project
Professional internships
Operations simulation
Leadership
Design and Implementation of Logistical Projects

Grade Appeals

For any student who wants to appeal their grade in a class. This may result in a lower, higher, or equal grade earned by the student and that grade will constitute the final grade.

Note: To submit your request, first see the stipulations of the Undergraduate Academic Policy (Art. 68 to 71) regarding grade appeals and second graders. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.

► Steps for a written exam:
a. Submit your request to the professor of the class, with supporting documents, by filling out the Written Exam Grade Review Form within five (5) working days of receiving the grade.
b. Go over the grade review report with the professor within three (3) working days of submitting the request. The professor must produce an appeal report by checking the relevant boxes on the Written Exam Grade Review Form.
c. Submit the Written Exam Grade Review Form in the Academic Secretary’s Office on the next working day after the professor produces their grade review report.

► Steps for an oral exam:
a. Submit the request to the grading professor(s), with supporting documents, immediately after receiving the grade and fill out the Oral Exam Grade Review Form.
b. Then, the professor(s) will give you feedback on the exam and must produce a written report by checking the relevant boxes on the Oral Exam Grade Review Form.
c. Submit the Oral Exam Grade Review Form in the Academic Secretary’s Office on the next working day after the professor(s) produce(s) their grade review report.

For any student who wants to have their grade reviewed by a third party, if the student disagrees with the professor’s grade review report. This may result in a lower, higher, or equal grade earned by the student and that grade will constitute the final grade.

Note: To submit your request, first see the stipulations of the Undergraduate Academic Policy (Art. 68 to 71) regarding grade appeals and third-party graders. If your academic status satisfies the terms and conditions of the Policy, submit your request by following the steps below.

► Steps:
a. Submit your request via the Virtual Services application.
b. Attach supporting documentation for the request within five (5) working days after the professor notifies you that your grade has been reviewed.
c. Check your university email during the eleven (11) working days following the request. The results of the process will be sent there.

Tuition Changes

For any student currently enrolled in School of Administration undergraduate programs who wants to make changes to their tuition total, in accordance with Universidad del Rosario policies.
Note: Tuition changes are processed by CASA UR (the UR Student Services Center).

► Steps:
a. Submit the request via the Virtual Services application up to eight (8) working days prior to the regular deadline for payment. See the Academic Calendar.
b. Check your university email, where information on the status of your request will be sent.
c. If your tuition change is approved, confirm that the amount has been changed by generating a new tuition bill by clicking “Print Bill". If you notice any inconsistencies with your tuition change, notify us of the issue via CASA UR.

Note: If you notice any discrepancies with your tuition change, notify us of the issue via CASA UR.

Graduation Requirements and Ceremony

Request or cancel a room reservation

This service is available to undergraduate professors and students who need access to rooms and/or spaces in addition to those assigned at the beginning of the academic period.
Note: Your request must be submitted at least five (5) days prior to the scheduled activity. Rooms and/or spaces should only be requested for academic purposes relevant to ongoing classes.

► Steps:
a. Submit your request for rooms and/or spaces via Virtual Services, indicating the date, times, necessary features, activity type, and number of participants (Don’t forget to fill out all fields on the form).
b. Look out for the response, which will be sent to the requester’s email within three (3) working days of submission of the request.

Note: You can follow up, find information, and receive guidance on this service through the resources available at CASA UR (the UR Student Services Center).

Withdrawal from the academic period

In Article 111, the Academic Policy provides provisions regarding withdrawal from all classes in an academic period. The request must be submitted through the Undergraduate Academic Secretary’s Office, as stipulated by Universidad del Rosario.
 

Register for the SABER PRO exam

To register for the SABER PRO exam, click here.

 

Any student who has lost their enrollment status may apply to the academic support program, as provided for in Presidential Decree 1036.

To see the minors offered by the School of Human Sciences, click here